Intelligent Product Order (n8n)

Email orders to Monday.com, no retyping

Many businesses still take orders by email, and someone has to read each one, find the product and copy the details into the team's task board. This workflow watches the inbox, has an AI model pull the order out of the email as structured data, matches it against the product catalogue, and creates a ready-to-work item on Monday.com with the customer, product, quantity, delivery date and priority. Inquiries and issues are recognised and kept out of the order queue.

n8nOpenAIGmailGoogle SheetsMonday.com

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Feature Highlights

New emails are picked up every minute

Spam and trash are ignored
Customers keep ordering the way they already do, with no new portal or form

Stack

n8n: Email trigger, parsing, lookups and branching logic.
OpenAI: Extracts the order from the email as validated JSON.
Gmail: The inbox the workflow watches for orders.
Google Sheets: Product catalogue kept in sync from the product API.
Monday.com: Order items and updates for the fulfilment team.

Use Cases

Wholesalers and distributors who receive orders by email
Pharmacies and suppliers that need orders on a shared board fast
Any team copying details from emails into a project tool by hand

How It Works

A customer emails an order the way they always have.
The AI model pulls out the product, quantity, date, customer and priority.
The product is matched against the catalogue.
A Monday.com item is created with every detail the team needs.

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Let's Connect

Still copying orders out of emails?

I can connect your inbox to your task board so orders arrive ready to fulfil.